Kirkwood City Council
via Zoom Virtual Meeting
Thursday, May 21, 2020, 7:00 p.m.

Pursuant to notice of meeting duly given by the Mayor, the City Council convened on Thursday, May 21, 2020, at 7:00 p.m. via Zoom Virtual Meeting.  Present were Mayor Griffin, Council Members Duwe, Edman, Luetzow, Ward, Wurtz, and Zimmer. Also in attendance were Chief Administrative Officer Russell Hawes, Assistant Chief Administrative Officer Georgia Ragland, City Clerk Laurie Asche, Public Information Officer Freddy Doss, City Planner Jonathan Raiche, City Engineer Chris Krueger, Director of Public Services Bill Bensing, and City Attorney John Hessel.

ANNOUNCEMENTS FROM CITY ATTORNEY
City Attorney John Hessel stated for the record that under Section 610.015 of the Mo. Sunshine Law provides that members of the City Council who are not physically in the Council Chambers can participate and vote on all matters when an emergency exists and the nature of the emergency is stated in the minutes.

So, let the minutes reflect that the U.S., and the world, is in a state of emergency due to the Coronavirus—Covid 19--. The Missouri Governor and the County Executive directed all citizens to limit meetings and gatherings to a few people to avoid the spread of the Coronavirus. Therefore, members of the City Council have elected to participate in this meeting electronically so that we are compliance with such Orders and for the public health and safety of each other and the general public.  

INTRODUCTIONS AND RECOGNITIONS 
						NONE

PRESENTATIONS
						NONE

PUBLIC HEARINGS
NONE

PUBLIC COMMENTS
						NONE

CONSENT AGENDA
Motion was made by Council Member Zimmer and seconded by Council Member Duwe to approve the Consent Agenda. The Consent Agenda was unanimously approved.

a)	Approval of the May 7, 2020 Council Meeting Minutes

UNFINISHED BUSINESS
NONE

NEW BUSINESS
Bill 10831, appropriating $7,270.57 from the Equitable Sharing Fund Balance to the Machinery and Equipment Account for the purchase and installation of a Motorola SLR8000 backup transmitter from Wireless USA for the Police Department, was brought before the council.  Motion was made by Council Member Ward and seconded by Council Member Luetzow to accept the bill for first reading approval. 

The bill received first reading approval and was held over.

	Bill 10832, appropriating $15,000 from the Equitable Sharing Fund Balance to the Other Professional Services Account for the partial payment of body worn cameras for the Police Department, was brought before the council.  Motion was made by Council Member Ward and seconded by Council Member Zimmer to accept the bill for first reading approval.

The bill received first reading approval and was held over.

Resolution 54-2020, requesting that the City of Kirkwood, and other municipalities within St. Louis County, receive an equitable distribution of the $175 million in CARES Act funding from St. Louis County, was brought before the council.  Motion was made by Council Member Ward and seconded by Council Member Zimmer to accept the Resolution as read.  A discussion took place.

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”
Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

Resolution 55-2020, amending the City of Kirkwood’s Deferred Compensation Plan, was brought before the council.  Motion was made by Council Member Duwe and seconded by Council Member Luetzow to accept the Resolution as read. 

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”

Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

Resolution 56-2020, authorizing the City of Kirkwood to provide insurance coverage at the annual cost of $602,640, effective June 1, 2020, was brought before the council.  Motion was made by Council Member Zimmer and seconded by Council Member Ward to accept the Resolution as read. 

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”
Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

Resolution 57-2020, accepting the bid of Corrective Asphalt Materials in the not to exceed amount of $61,453.86 (which includes a contingency of $5,586.71) for 2020 Emulsified Maltene Based Rejuvenator and authorizing and directing the Mayor to enter into a contract, was brought before the council.  Motion was made by Council Member Ward and seconded by Council Member Zimmer to accept the Resolution as read.  A discussion took place.

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”
Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

Resolution 58-2020, accepting the bid of Ford Asphalt Co., Inc. in the amount of $370,000.50 (contingency is to not exceed budgeted amount in the Streets Account) for 2020 Asphaltic Concrete Overlays and authorizing and directing the Mayor to enter into a contract, was brought before the council.  Motion was made by Council Member Zimmer and seconded by Council Member Luetzow to accept the Resolution as read. 

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”
Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

Resolution 59-2020, accepting the bid of Pace Construction in the amount of $1,005,225 (contingency is to not exceed budgeted amount in the Streets Account) for 2020 Ultra-Thin Bonded Asphaltic Wearing Surfaces and authorizing and directing the Mayor to enter into a contract, was brought before the council.  Motion was made by Council Member Duwe and seconded by Council Member Luetzow to accept the Resolution as read.  A discussion took place.

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”
Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

Resolution 60-2020, waiving the Temporary Outdoor Promotional Variance Application procedure and giving the Chief Administrative Officer the authority to grant permission to have outdoor seating and merchandise sales on private property, including public sidewalks, was brought before the council.  Motion was made by Council Member Ward and seconded by Council Member Wurtz to accept the Resolution as read.  A discussion took place. 

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”
Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

Resolution 61-2020, granting the Chief Administrative Officer with the authority to close certain public roads and public parking lots (as listed below) for the use of outdoor seating and merchandise sales on such identified public roads and public parking lots, was brought before the council.  Motion was made by Council Member Wurtz and seconded by Council Member Edman to accept the Resolution as read.  A discussion took place.

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”
Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

Resolution 62-2020, accepting the quote of Schweitzer Engineering Laboratories in c/o KD Johnson Inc. as a single source provider in the amount of $43,653 for substation relays for the Electric Department and authorizing and directing the Director of Procurement to issue a Purchase Order, was brought before the council.  Motion was made by Council Member Duwe and seconded by Council Member Ward to accept the Resolution as read. 

Roll Call:

Mayor Griffin				“Yes”			
Council Member Edman		“Yes”
Council Member Zimmer		“Yes”
Council Member Ward		“Yes”
Council Member Wurtz		“Yes”	
Council Member Luetzow		“Yes”
Council Member Duwe		“Yes”

CONSENT AGENDA ITEMS FOR DISCUSSION
NONE

     CITY COUNCIL REPORTS
Mayor Griffin reported that the Economic Recovery Group, which consists of; himself, Council Member Ward, Chief Administrative Officer Russell Hawes, City Planner Jonathan Raiche, Executive Director of Special Business District Donna Poe, Executive Director of Kirkwood-Des Peres Chamber of Commerce Peg Weather, and Director of Electric Mark Petty, held their first meeting last week.

Mayor Griffin reported that the St. Louis County Small Business Relief Program deadline has been extended to May 31st.

Council Member Ward stated that the Economic Recovery Group will bring forth some good outcomes.

CHIEF ADMINISTRATIVE OFFICER REPORT
Mr. Hawes reported that the City of Kirkwood received an Application for Temporary Outdoor Promotional Variance from Texas Roadhouse, 1220 S. Kirkwood Road, for temporary outdoor seating until the St. Louis County restrictions are lifted, or until September 30, 2020, whichever occurs first, and an Application for Temporary Outdoor Promotional Variance from 612 Kitchen & Cocktails, 612 W. Woodbine, for temporary outdoor seating until the St. Louis County restrictions are lifted, or until September 30, 2020, whichever occurs first.  With the passage of Resolutions 60-2020 and 61-2020, no additional council action is needed. 

CITY ATTORNEY REPORT
	Mr. Hessel had nothing to report

                                               CITY CLERK REPORT
Ms. Asche had nothing to report.

ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned at 7:31 p.m.  The next regular council meeting is scheduled for June 4, 2020 at 7:00 p.m. 

_____________________________________
Laurie Asche, CMC/MRCC
City Clerk
Approved:  June 4, 2020