Kirkwood City Council Meeting Minutes
Kirkwood City Hall
Thursday, July 7, 2022, 7:00 p.m.

Pursuant to notice of meeting duly given by the Mayor, the City Council convened on Thursday, July 7, 2022, at 7:00 p.m. at Kirkwood City Hall, 139 South Kirkwood Road, Kirkwood, Missouri. Present were Mayor Griffin, Council Members Duwe, Gibbons, Luetzow, Sears, Ward and Zimmer. Also in attendance were Chief Administrative Officer Russell Hawes, Assistant Chief Administrative Officer David Weidler, City Clerk Laurie Asche, Deputy City Clerk Kim Sansegraw, Public Services Director Bill Bensing, City Engineer Chris Krueger, Finance Director Sandy Stephens, Electric Director Mark Petty, Communications Manager Freddy Doss, and City Attorney John Hessel.  
	          
INTRODUCTIONS AND RECOGNITIONS
	Mayor Griffin recognized Finance Director Sandy Stephens for receiving the Certificate of Achievement for Excellence in Financial Reporting.

PRESENTATIONS
Mayor Griffin and Assistant Chief Administrative Officer David Weidler presented the Urban Forestry Commission Advocate of the Year Award to Kathy and Paul Paulsen.

PUBLIC HEARINGS
NONE

       PUBLIC COMMENT
NONE

CONSENT AGENDA
	Motion was made by Council Member Zimmer and seconded by Council Member Duwe to approve the Consent Agenda. The Consent Agenda was unanimously approved.

a)	Approval of the June 16, 2022 Council Meeting Minutes
b)	Resolution 85-2022, appointing and reappointing members to the Finance Committee
c)	Resolution 86-2022, accepting the bid of Dano Enterprises at the rates provided in the memo, for yard waste bags for the Sanitation Department on an as needed basis, for an initial term of 12 months with the option to renew for up to four additional 12 month terms pending budgetary approval, and authorizing and directing the Mayor to enter into a contract
d)	Resolution 87-2022, accepting the bid of Crescent Electric Supply Company in the amount of $39,510 for the purchase of nine Dual Port Charging Stations for the Electric Department and directing the Director of Procurement to issue a Purchase Order
e)	Resolution 88-2022, appointing members to the Youth Advisory Commission

f)	Resolution 89-2022, accepting the quote of ImageNet Consulting, LLC in the amount of $16,670 for Laserfiche software renewal and authorizing and directing the Director of Procurement to issue a Purchase Order

UNFINISHED BUSINESS
NONE	

NEW BUSINESS
	Bill 10937, authorizing and directing the Mayor to enter into a Cost Share Agreement First Amendment with the Missouri Highways and Traffic Commission for roadway improvements on Manchester Road from Kirkwood Road to the west City of Kirkwood limits was brought before the council. Motion was made by Council Member Zimmer and seconded by Council Member Gibbons to accept the bill for first reading approval.  
  
The bill received first reading approval and was held over.

	Resolution 90-2022, accepting the proposal of Payken Consulting LLC in the amount of $67,050 for Right-of-Way Services for STP-5502(611) Geyer Road Resurfacing Project Phase II and authorizing and directing the Mayor to enter into a contract was brought before the council. Motion was made by Council Member Duwe and seconded by Council Member Gibbons to accept the Resolution as read.  

Roll Call:		

Mayor Griffin				“Yes”	
Council Member Ward		“Yes”	
Council Member Zimmer	 	“Yes”
Council Member Duwe		“Yes”
Council Member Gibbons		“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”

	Resolution 91-2022, authorizing the filing of an application with the Missouri Department of Natural Resources, Financial Assistance Center’s State ARPA Grant Programs for subaward of federal financial assistance provided to the State of Missouri by the U.S. Department of Treasury (“Treasury”) pursuant to Section 602(b) of the Social Security Act, as added by Section 9901 of the American Rescue Plan Act, (Pub. L. No. 117-2 (March 11, 2021), 135 Stat. 4, 223-26
was brought before the council. Motion was made by Council Member Luetzow and seconded by Council Member Zimmer to accept the Resolution as read.  A discussion was held.

Roll Call:		

Mayor Griffin				“Yes”	
Council Member Ward		“Yes”	

Council Member Zimmer	 	“Yes”
Council Member Duwe		“Yes”
Council Member Gibbons		“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
                                      
	Resolution 92-2022, authorizing the filing of an application with the Missouri Department of Natural Resources, Financial Assistance Center’s State ARPA Grant Programs for subaward of federal financial assistance provided to the State of Missouri by the U.S. Department of Treasury (“Treasury”) pursuant to Section 602(b) of the Social Security Act, as added by Section 9901 of the American Rescue Plan Act, (Pub. L. No. 117-2 (March 11, 2021), 135 Stat. 4, 223-26 was brought before the council. Motion was made by Council Member Luetzow and seconded by Council Member Duwe to accept the Resolution as read.  

Roll Call:		

Mayor Griffin				“Yes”	
Council Member Ward		“Yes”	
Council Member Zimmer	 	“Yes”
Council Member Duwe		“Yes”
Council Member Gibbons		“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”
	
	Resolution 93-2022, accepting the proposal of Navigate Building Solutions in the amount of $307,000 for Community Center Renovations and authorizing and directing the Mayor to enter into a contract was brought before the council. Motion was made by Council Member Zimmer and seconded by Council Member Sears to accept the Resolution as read.  A discussion was held.

Roll Call:		

Mayor Griffin				“Yes”	
Council Member Ward		“Yes”	
Council Member Zimmer	 	“Yes”
Council Member Duwe		“Yes”
Council Member Gibbons		“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”

	Resolution 94-2022, authorizing and directing the Mayor to enter into a Master Services Agreement between the City of Kirkwood and MPUA Resource Services Corporation for Line Worker Services for the Kirkwood Electric Department was brought before the council. Motion was made by Council Member Sears and seconded by Council Member Luetzow to accept the Resolution as read.  A discussion was held.

Roll Call:		

Mayor Griffin				“Yes”	
Council Member Ward		“Yes”	
Council Member Zimmer	 	“Yes”
Council Member Duwe		“Yes”
Council Member Gibbons		“Yes”
Council Member Luetzow		“Yes”
Council Member Sears		“Yes”

CONSENT AGENDA ITEMS FOR DISCUSSION
NONE

CITY COUNCIL REPORTS
	Council Member Zimmer thanked the City Staff who worked during the 4th of July Freedom Festival.

	Council Member Gibbons thanked all who volunteered and sponsored the 4th of July Freedom Festival.

	Council Member Gibbons expressed her concern of notifications on lane closures related to the James project. 
	
	Council Member Gibbons reported there will be two Amtrak trainings running per day beginning July 18, 2022. There will be a celebration at the Kirkwood Train Station on Monday, July 18 at 8:44 a.m. 
	
	Council Member Gibbons reported Representative Dean Plocher budgeted $2.5 million for the Kirkwood Train Station renovation project.
	
	Council Member Gibbons reported the Arts Commission will be holding their Summer Art Exhibition from July 13 through October 15 with a reception on July 13 from 4:00 p.m. to 7:00 p.m. at the Kirkwood Performing Arts Center. 

	Council Member Luetzow thanked Council Member Gibbons for her work on the Train Station renovation project funding.

Council Member Luetzow reported the Kirkwood Historical Society recognized Joe Godi for his work with Kirkwood Historical Society on June 21, 2022.

Council Member Ward thanked Council Member Gibbons for her work getting the second Amtrak train running.

Council Member Ward thanked Tom Noonan for bringing cookies to the 4th of July Freedom Festival.

Council Member Ward mentioned the 4th of July Freedom Festival was great.

Council Member Ward recommended the Arts Commission adding artwork to the construction fences at the James project site. 
	
CHIEF ADMINISTRATIVE OFFICER REPORT
	Mr. Hawes thanked the Parks and Recreation Department and sponsors for their work on the 4th of July Freedom Festival.
	
	Mr. Hawes thanked Council Member Gibbons for her work securing funding for the Train Station. 

 CITY ATTORNEY REPORT
	Mr. Hessel had nothing to report. 

      CITY CLERK REPORT
Ms. Asche read the report of the July 6, 2022 meeting of the Planning and Zoning Commission. The following action was taken:
1.	The Commission recommended approval of a six-lot subdivision developed as a Community Unit Plan at 600 N. Ballas Road by NJL Custom Homes.  A public hearing will be scheduled for August 4, 2022.
2.	The following officers were elected to one-year terms:
•	Jim Adkins, Chair
•	Tom Feiner, Vice Chair
•	David Eagleton, Secretary/Treasurer
 
                   					ADJOURNMENT
There being no further business to come before the Council, the formal meeting was adjourned at 7:32 p.m.  The next regular council meeting is scheduled for July 21, 2022 at 7:00 p.m. 

_____________________________________
Laurie Asche
City Clerk

Approved: July 21, 2022